General Data
Protection
Your personal data – what is it?
“Personal data” is any information about a living
individual, which allows them to be identified from
that data (for example a name, photographs, videos,
email address, or address). Identification can be by
the information alone or in conjunction with any other
information. . The processing of personal data is
governed by the Data Protection Bill/Act 2017 the
General Data Protection Regulation 2016/679 (the
“GDPR”) and other legislation relating to personal
data and rights such as the Human Rights Act 1998.
Who are we?
This Privacy Notice is provided to you by the Parochial Church Council (PCC) of St George’s
Bloomsbury, which is the data controller for your data.
The Church of England is made up of a number of different organisations and office-holders who
work together to deliver the Church’s mission in each community. The PCC works together with:
•
the incumbent of the parish (that is, our rector);
•
the bishops of the Diocese of London; and
•
the London Diocesan Fund, which is responsible for the financial and administrative
arrangements for the Diocese of London.
As the Church is made up of all of these persons and organisations working together, we may need
to share personal data we hold with them so that they can carry out their responsibilities to the
Church and our community. The organisations referred to above are joint data controllers.
This means we are all responsible to you for how we process your data.
Each of the data controllers have their own tasks within the Church and a description of what data
is processed and for what purpose is set out in this Privacy Notice. This Privacy Notice is sent to
you by the PCC on our own behalf and on behalf of each of these data controllers. In the rest of this
Privacy Notice, we use the word “we” to refer to each data controller, as appropriate.
What data do the data controllers listed above process?
They will process some or all of the following where necessary to perform their tasks:
•
Names, titles, and aliases, photographs;
•
Contact details such as telephone numbers, addresses, and email addresses;
•
Where they are relevant to our mission, or where you provide them to us, we may process
demographic information such as gender, age, date of birth, marital status, nationality,
education/work histories, academic/professional qualifications, hobbies, family composition, and
dependants;
•
Where you make donations or pay for activities such as use of a church hall, financial
identifiers such as bank account numbers, payment card numbers, payment/transaction
identifiers, policy numbers, and claim numbers;
•
The data we process is likely to constitute sensitive personal data because, as a church, the
fact that we process your data at all may be suggestive of your religious beliefs. Where you provide
this information, we may also process other categories of sensitive personal data: racial or ethnic
origin, sex life, mental and physical health, details of injuries, medication/treatment received,
political beliefs, labour union affiliation, genetic data, biometric data, data concerning sexual
orientation and criminal records, fines and other similar judicial records.
How do we process your personal data?
The data controllers will comply with their legal obligations to keep personal data up to date; to
store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal
data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and
to ensure that appropriate technical measures are in place to protect personal data.
We use your personal data for some or all of the following purposes:
•
To enable us to meet all legal and statutory obligations (which include maintaining and
publishing our electoral roll in accordance with the Church Representation Rules);
•
To carry out comprehensive safeguarding procedures (including due diligence and
complaints handling) in accordance with best safeguarding practice from time to time with the aim
of ensuring that all children and adults-at-risk are provided with safe environments;
•
To minister to you and provide you with pastoral and spiritual care (such as visiting you
when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you,
such as baptisms, confirmations, weddings and funerals;
•
To deliver the Church’s mission to our community, and to carry out any other voluntary or
charitable activities for the benefit of the public as provided for in the constitution and statutory
framework of each data controller;
•
To administer the parish, deanery, archdeaconry and diocesan membership records;
•
To fundraise and promote the interests of the Church and charity;
•
To maintain our own accounts and records;
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To process a donation that you have made (including Gift Aid information);
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To seek your views or comments;
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To notify you of changes to our services, events and role holders;
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To send you communications which you have requested and that may be of interest to you.
These may include information about campaigns, appeals, other fundraising activities;
•
To process a grant or application for a role;
•
To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area as specified in our constitution;
•
Our processing also includes the use of CCTV systems for the prevention and prosecution of
crime.
What is the legal basis for processing your personal data?
Most of our data is processed because it is necessary for our legitimate interests, or the legitimate
interests of a third party (such as another organisation in the Church of England). An example of
this would be our safeguarding work to protect children and adults at risk. We will always take into
account your interests, rights and freedoms.
Some of our processing is necessary for compliance with a legal obligation. For example, we are
required by the Church Representation Rules to administer and publish the electoral roll, and
under Canon Law to announce forthcoming weddings by means of the publication of banns.
We may also process data if it is necessary for the performance of a contract with you, or to take
steps to enter into a contract. An example of this would be processing your data in connection with
the hire of church facilities.
Religious organisations are also permitted to process information about your religious beliefs to
administer membership or contact details.
Where your information is used other than in accordance with one of these legal bases, we will first
obtain your consent to that use.
Sharing your personal data
Your personal data will be treated as strictly confidential. It will only be shared with third parties
where it is necessary for the performance of our tasks or where you first give us your prior consent.
It is likely that we will need to share your data with some or all of the following (but only where
necessary):
•
The appropriate bodies of the Church of England including the other data controllers;
•
Our agents, servants and contractors. For example, we may ask a commercial provider to
send out newsletters on our behalf, or to maintain our database software;
•
Other clergy or lay persons nominated or licensed by the bishops of the Diocese of London to
support the mission of the Church in our parish. For example, our clergy are supported by our area
dean and archdeacon, who may provide confidential mentoring and pastoral support. Assistant or
temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay
ministers or persons with Bishop’s Permissions may participate in our mission in support of our
regular clergy;
•
Other persons or organisations operating within the Diocese of London including, where
relevant, the London Diocesan Board for Schools and Subsidiary Bodies;
•
On occasion, other churches with which we are carrying out joint events or activities.
How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so. We may keep some
other records for an extended period of time. For example, it is current best practice to keep
financial records for a minimum period of 7 years to support HMRC audits. In general, we will
endeavour to keep data only for as long as we need it. This means that we may delete it when it is
no longer needed.
Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to
verify your identity for your security. In such cases, we will need you to respond with proof of your
identity before you can exercise these rights.
1.
The right to access information we hold on you
•
At any point you can contact us to request the information we hold on you as well as why we
have that information, who has access to the information and where we obtained the information
from. Once we have received your request we will respond within one month.
•
There are no fees or charges for the first request but additional requests for the same data
may be subject to an administrative fee.
2.
The right to correct and update the information we hold on you
•
If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your
data will be updated.
3.
The right to have your information erased
•
If you feel that we should no longer be using your data or that we are illegally using your data,
you can request that we erase the data we hold.
•
When we receive your request we will confirm whether the data has been deleted or the
reason why it cannot be deleted (for example because we need it for our legitimate interests or
regulatory purpose(s)).
4.
The right to object to processing of your data
•
You have the right to request that we stop processing your data. Upon receiving the request
we will contact you and let you know if we are able to comply or if we have legitimate grounds to
continue to process your data. Even after you exercise your right to object, we may continue to
hold your data to comply with your other rights or to bring or defend legal claims.
5.
The right to data portability
•
You have the right to request that we transfer some of your data to another controller. We
will comply with your request, where it is feasible to do so, within one month of receiving your
request.
6.
The right to withdraw your consent to the processing at any time for any processing of data to
which consent was sought.
•
You can withdraw your consent easily by telephone, email, or by post (see Contact Details
below).
7.
The right to object to the processing of personal data where applicable.
8.
The right to lodge a complaint with the Information Commissioner’s Office.
Transfer of Data Abroad
Any electronic personal data transferred to countries or territories outside the EU will only be
placed on systems complying with measures giving equivalent protection of personal rights either
through international agreements or contracts approved by the European Union. Our website is
also accessible from overseas so on occasion some personal data (for example in a newsletter) may
be accessed from overseas.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Notice, then we will
provide you with a new notice explaining this new use prior to commencing the processing and
setting out the relevant purposes and processing conditions. Where and whenever necessary, we